Baggage Fees Reimbursement Procedures


  • The Baggage Fee Reimbursement form must be filled out completely and in detail.

  • All receipts must be entered in the reimbursement form individually. Be sure to keep copies of all receipts.

  • Ensure that the Payee information is correct with the proper name and complete address.

  • All items must be submitted with original, itemized receipts (not the receipt which confirms approved payment from debit or credit).  Items without the original receipts cannot be covered. 

  • Request for reimbursement must be sent in within 14 days following travel.  Items received late may not be covered unless special arrangements have been made for a late submission.

 Click here for the form

For YMCA Youth Exchanges Canada groups travelling up to June 30, 2016, this cost will be covered by the program.


Airline Baggage Fees – Special Notes

We have arranged with AC and WestJet to pre pay the baggage fees,this is applicable only for groups travelling up to June 30, 2016.  In most cases you will only see that this has been done at the top of your itinerary.





In some cases we have been unable to pre pay and you will have to follow the reimbursement procedure.  Please check with your agent if you do not see it on your itinerary.


The YMCA will reimburse only 1 checked bag per traveller for each  flight ($25 + tax, each flight)

The YMCA will not reimburse any extra weight fees or extra (more than 1) baggage fees.

Bringing the right bags on board


Starting on May 25, 2015 at Toronto-Pearson (YYZ) and expanding progressively to other airports throughout the month of June, Air Canada will have staff at both check-in and security checkpoints to quickly confirm and tag carry-on bags that meet Air Canada's existing carry-on dimensions as "approved." This will make it easier and safer to stow personal items on board, may help reduce wait times at security, and will help avoid flight delays caused by larger bags being checked at the gate.

If a customer's carry-on baggage needs to be checked Air Canada will be happy to help with that at check in. If your customer gets to security and needs to check a bag that exceeds allowable size limits, not to worry. Your customer will receive a special card that will get them quickly back to a check-in agent, and then on to their departure gate.

Air Canada carry-on policy allows customers to bring on-board one standard article, such as a roller bag, and one personal article, such as a briefcase or laptop bag. Dimensions must not exceed:

Standard article: 23 x 40 x 55 centimetres, including handles and wheels,Personal article:16 x 33 x 43 centimetres.

Please remember that carry-on bags which exceed Air Canada's policy for size and number will need to be checked, and standard fees will apply.

For more information please click here.

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