top of page

Documents and Guides - Travel Based Exchanges

For assistance with these forms, please contact your Regional Coordinator.

Please submit all documents through this online form. 


Guide for Group Leaders

Other Guides and Resources

Host Guide

For families who will be hosting youth in their home. 

Youth Guide

The youth guide is for the youth and should be provided to them as early as possible in the planning process. 


The list below contains the documents that are listed on the checklist and are needed to complete your exchange. You can click on them and they will take you to more information. 

5. Travelling and Hosting


  • Billeting and Common Stays

  • Safety

  • Reporting Procedures

  • Mental Health First Aid

3. Money Matters


  • Developing Your Budget

  • Fundraising Tips and Ideas

  • Fundraising Templates

1. Building the Group


  • Confirming Group Members

  • Example Group Building Activities

2. Planning the Exchange

  • Planning Activities

  • Community Service Project

  • Twinning

  • Publicity 

4. Culture Shock and Cultural Competency 


  • Exploring Culture 

  • Example Activities 

6. Post-Exchange


  • Debriefing with the Group 

  • Staying Connected 

  • Example Debrief Activities

bottom of page